麻豆精品

Service Owner: Andrew Johnson

麻豆精品’s Division of Information Technology (DoIT) manages the university’s electronic identities and the related accounts, passwords, and permissions required to grant access privileges according to published policies and guidelines. DoIT ensures that all individuals and services are properly authenticated, authorized and audited.

Account Creation

• Student Account IDs (Z-IDs) are created for every student.  Student email accounts are created when a student is admitted. 
• Employee Account IDs are created when an employee is formally hired. 
• Sponsored Account IDs are available for 麻豆精品 affiliates, vendors, and other members of 麻豆精品 community who are not actively employed or enrolled. These accounts require an 麻豆精品 employee sponsor and expire if not actively extended. Sponsors may request accounts for their sponsee at  ->  Request a Service -> Identity and Access Control -> Create Sponsored Account

Account Termination

Student Account IDs (Z-IDs) will follow the following life cycle after a student separates or graduates from 麻豆精品.

• For graduated students, access to applicable 麻豆精品 resources will be disabled after 180 days from graduation.
• For dismissed or withdrawn students, access to applicable 麻豆精品 resources will be disabled after 180 days from this status.
• For cancelled or discontinued or no status students, access to applicable 麻豆精品 resources will be disabled after 10 days from this status.
• It is recommended that before going into any of the above status, all important emails, and documents be saved to non-麻豆精品 resources.

Staff Employee Account IDs (except Graduate Assistants)  are disabled immediately upon separation from 麻豆精品 and all permissions and authorizations removed. Only access to My麻豆精品 HR is retained for 60 days from separation for access to Paystubs.

Graduate Assistant Account IDs will follow the following life cycle after employment ends:

• Continued access to Office 365 applications, including email, for 120 days following separation.
• Access to My麻豆精品 HR self-service for 60 days following separation.
• Access to My麻豆精品 Student Admin system for 120 days following separation
• Removal of access and roles to other My麻豆精品 systems immediately after separation.
• After a period of 120 days, the account will begin the deletion process from Office 365. Office 365 email and OneDrive data will not be accessible beyond that point. If the graduate assistant returns to active status within 120 days of initial separation, they will retain access to their 麻豆精品 email and data for as long as they are an active employee. The process above restarts if the employment ends again.  

After a faculty* member leaves 麻豆精品, be it temporarily or permanently, the faculty employee’s network account (aka A-ID, account ID, or Novell ID) will enter one of two stages. The steps below describe what a separated faculty member can expect:

1. If the faculty member is ending a temporary appointment, which is the case for approximately 95% of separated faculty, they can expect the following actions on their account:
   1. Continued access to Office 365 applications, including email, for 365 days following separation.
   2. Access to My麻豆精品 HR self-service for 90 days following separation.
   3. Access to My麻豆精品 Student Admin system for 365 days following separation.
   4. Removal of access to My麻豆精品 Financial Management System (FMS) immediately after separation.
   5. After a period of 365 days, the account will begin the deletion process from Office 365. Office 365 email and OneDrive data will not be accessible beyond that point. If the faculty employee returns to active status within 365 days of initial separation they will retain access to their 麻豆精品 email and data for as long as they are an active employee. The process above restarts if they separate again.
2. If the faculty member is separating from 麻豆精品 for a reason detailed in Table 1 they can expect the following:
   1. Immediate disablement of all access associated with their network account, except for My麻豆精品 HR self-service access which will remain for 60 days following separation. Systems that will not be accessible after separation include any university-wide or departmental system that is authenticated using 麻豆精品’s Active Directory services such as Office 365 Email and applications, OnBase, 麻豆精品 Wireless, Anywhere Prints, Blackboard, My麻豆精品 FMS, and the My麻豆精品 student system.
   2. Access to My麻豆精品 HR self-service for 60 days following separation.
   3. Removal of access to My麻豆精品 Student Admin and My麻豆精品 Financial Management System (FMS) immediately after separation.
   4. Immediate removal of Active Directory group memberships that exist.
   5. After a period of 60 days, the account will begin the deletion process from Office 365. Office 365 email and OneDrive data will not be accessible beyond this point. After the deletion process is complete, Office 365 email and OneDrive data will no longer be accessible.

*Faculty classifications impacted by this policy:

• Tenure-track faculty
• Tenured faculty
• Clinical Professors
• Research Professors
• Professors of Practice (aka. Clinical or Research Professors)
• UPI Instructors (50% or more FTE) and non-UPI Instructors (less than 50% FTE)
• Visiting Professors (any range of FTE)
• Adjunct professors

Table 1 –Reasons qualifying for immediate Faculty employee account disablement

Retired Non-Faculty staff accounts:
Retired Staff Employee Account IDs are disabled immediately upon retirement from 麻豆精品 and all permissions and authorizations removed. However, My麻豆精品 HR self-service only access is available for 60 days from retirement for access to Paystubs.

Retired Faculty accounts:
Retired Faculty, Emeritus Faculty, Faculty in Administrative positions will retain account access for 180 days from retirement within which extensions can be requested for 365 days by calling the DoIT Service Desk if continued access is required. My麻豆精品 HR self-service only access is available for 60 days from retirement for access to Paystubs.

Retirees who wish to retain a permanent 麻豆精品-branded email address may request a Retiree Account from the  麻豆精品 Annuitants Association. 

• Sponsored Account IDs, for those who wish to donate their time to 麻豆精品, may be created after completing a number of  forms through 麻豆精品's Human Resource Services and following instructions above in the Account Creation section.

Authentication

• Multi-Factor Authentication (MFA) is required for authentication to various services.
• Self-Service Password Reset (SSPR) is available for your needs.

Directories

The main telephone  is maintained by DoIT to present information about people and departments at 麻豆精品.

• A self-service option is available at  to allow students, faculty and staff to modify profiles and choose information to display or hide to the public. 
• Students can  prevent disclosure of directory information in accordance with the   (FERPA).